Guide-Outfitters are consumed with talking to potential clients, booking future hunts, scheduling hunters and guides, repairing and purchasing necessary equipment, scheduling flights and maintaining planes and boats. Often times Guide-Outfitter business administration takes a back seat to these important tasks but if taken lightly can lead to loss of future clients, heavy fines, loss of licenses and potential business failure.
Managing the administrative responsibilities of your business is very important. However, the amount of licenses, registrations, reports, records and permits Guide-Outfitters are responsible for maintaining can be tedious. Add to that common business practices like workers’ compensation, IRS payments and tax returns coupled with drug test requirements and continuing education and your probably down right overwhelmed.
APHA hopes the lists below will help guide you to manage the administrative responsibilities of your business.
Guide-Outfitter Business Checklist
Licensing
- Guide License
- Sport Fish Guide License
- Waterfowl Guide License
- Hunting/Fishing/Trapping License
- Guide Use Area Registration
- First Aid/CPR Certification
- APHA Membership
- Hunter Preservation Fund Fees
- Drug Testing Requirements
Land Use Authorization
- Refuge
- DNR
- BLM
- Private
- NPS
- Forest Service
Industry Administration
- Hunt Records submission
- DNR Use Report/Fees
- Refuge Use Report/Fees
- NPS Use Reports/Fees
- Sport Fishing Saltwater Logbook
- Sport Fishing Freshwater Logbook
- Sport Fishing Logbook(s) submission
- Drawing Permit client application
- Sport Hunting Reports
Business Administration
- Business License
- Liability Insurance
- Workers’ Compensation Insurance
- City/Borough Use Tax
- Payroll Taxes/Quarterly Reports
- IRS Payments
- Annual Tax Return
- I-9 Form
- W-2
- 1099
- W-3
Watercraft Administration
- Coast Guard License
- TWIC ID
- Boat Registration
- Trailer Registration
- Boat Insurance
- Boat Launch Permit
- 406 Registration
Aviation Administration
- Aircraft Registration
- Insurance
- Pilot License
- Annual Flight Review
- Biannual Flight Review
- Required Aircraft Inspections
- Flight Physical